A preventive maintenance schedule for hotels, malls, offices and campuses is the plan of checks, services and inspections that keeps the plant’s equipment running between breakdowns. Lifts, HVAC, fire systems, DG sets and water systems that guests and tenants notice immediately. The schedule is mostly building services and life-safety equipment.
Below are the equipment types we list for this industry, each with its own preventive maintenance schedule and checklist, and the common utilities every plant has. The tasks and intervals follow common industry practice; the maker’s manual and site safety procedures come first.
Equipment in a hotels, malls, offices and campuses preventive maintenance schedule
Water & effluent treatment
Fire protection & safety
HVAC & refrigeration
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Variable refrigerant flow system preventive maintenance schedule | 5 | 30 h |
| Cold room preventive maintenance schedule | 6 | 65 h |
| Vapour absorption chiller preventive maintenance schedule | 7 | 145 h |
Buildings & facilities
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Escalator and moving walkway preventive maintenance schedule | 5 | 41 h |
| Swimming pool filtration preventive maintenance schedule | 6 | 102 h |
| Waste compactor, baler and shredder preventive maintenance schedule | 6 | 60 h |
Boilers, steam & thermal systems
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Boiler preventive maintenance schedule | 7 | 213 h |
| Steam distribution: traps preventive maintenance schedule | 6 | 56 h |
Power generation & backup
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Gas engine generator set preventive maintenance schedule | 6 | 157 h |
| Battery energy storage system preventive maintenance schedule | 6 | 114 h |
Valves, piping & hydraulics
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Safety and relief valve preventive maintenance schedule | 5 | 4 h |
| Industrial gas cylinder storage preventive maintenance schedule | 5 | 85 h |
Electrical distribution & power quality
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Power distribution unit preventive maintenance schedule | 5 | 20 h |
| EV charging station preventive maintenance schedule | 5 | 25 h |
Pumps
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Metering / dosing pump preventive maintenance schedule | 7 | 66 h |
Heat exchangers, vessels & storage
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Plate heat exchanger preventive maintenance schedule | 5 | 35 h |
Food, dairy & beverage
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Dough mixer / kneader preventive maintenance schedule | 6 | 61 h |
Textile, paper, garment & printing
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Industrial laundry: washer extractor preventive maintenance schedule | 7 | 135 h |
Instruments, automation & laboratory
| Equipment | Tasks | Hours per year, one unit |
|---|---|---|
| Building management system preventive maintenance schedule | 5 | 38 h |
Common plant equipment in hotels, malls, offices and campuses
Pumps, compressors, motors, boilers, chillers, air handling units, transformers, generators and conveyors appear in almost every industry. Their schedules:
- Centrifugal pump preventive maintenance schedule
- Air compressor preventive maintenance schedule
- Electric motor preventive maintenance schedule
- Boiler preventive maintenance schedule
- Chiller preventive maintenance schedule
- Cooling tower preventive maintenance schedule
- Air handling unit preventive maintenance schedule
- Power / distribution transformer preventive maintenance schedule
- Diesel generator set preventive maintenance schedule
- Belt conveyor preventive maintenance schedule
- Overhead crane preventive maintenance schedule
- Fire pump set preventive maintenance schedule
The full list is on the page of equipment preventive maintenance schedules.
How big is the preventive maintenance schedule for hotels, malls, offices and campuses?
For one unit of each of the 30 industry-specific equipment types in our library, the schedule has 173 recurring tasks and about 2,083 hours of work a year. Adding one unit of each of the 62 common equipment types makes it 540 tasks and about 4,851 hours. A real plant has several units of most of them, which is why the monthly workload needs balancing.
Build your hotels, malls, offices and campuses preventive maintenance schedule
Pick your equipment in the free generator and download a 12-month schedule as an Excel file, with tasks, intervals and monthly workload hours. For the method, read the guide to the preventive maintenance schedule, and the preventive maintenance checklist.
To run it in software, see the preventive maintenance software module and maintenance software by industry.
Build my hotels, malls, offices and campuses preventive maintenance schedule (free Excel)
Frequently asked questions
What should a preventive maintenance schedule for hotels, malls, offices and campuses include?
The equipment that decides output and safety, the tasks and intervals for each, the time each task takes and who does it, and a record of completion. For this industry the biggest groups of equipment are water & effluent treatment, fire protection & safety, hvac & refrigeration, buildings & facilities. Add the statutory examinations that apply to your plant.
How many types of equipment does the hotels, malls, offices and campuses schedule cover?
Our library lists 30 industry-specific equipment types for hotels, malls, offices and campuses and 62 common plant equipment types, each with its own tasks, intervals and times.
Is there a free preventive maintenance schedule generator for hotels, malls, offices and campuses?
Yes. The free preventive maintenance schedule generator opens with this industry selected, lets you choose your equipment and quantities, and gives a 12-month schedule as an Excel file.